Position: Administrative assistant (NOC 13110)
Employer: SBE Wholesale Flowers Company Ltd o/a SBe Wholesale Flowers
Job details
Primary Location: 3915 Manchester Road SE, Calgary, AB T2G 4A1
Secondary Location: 6, 2104 Kensington Rd Nw, Calgary, AB T2N 3R7
Salary: 29.00 hourly / 35 hours per Week
Terms of employment: Permanent employment Full-time Day, Early Morning, Evening, Flexible Hours, Morning, Night, On Call, Overtime, Shift, To be determined, Weekend
Start date: Starts as soon as possible
vacancies: 1 vacancy
Overview
Languages: English
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 7 months to less than 1 year
Responsibilities:
Tasks:
· Sort and distribute both physical and electronic incoming mail and other materials to relevant recipients. Ensure timely and efficient handling of all correspondence.
· Facilitate the smooth flow of information within the company by ensuring that messages, memos, and documents are disseminated to the appropriate individuals or departments.
· Organize and coordinate meetings, seminars, conferences, and other company events. This includes scheduling, sending out invitations, arranging venues, and providing necessary materials or equipment.
· Assist in project management by assigning tasks, coordinating project timelines, and reviewing progress. Ensure that programs run smoothly and deadlines are met.
· Attend meetings, seminars, and conferences to record and prepare accurate minutes. Summarize discussions and decisions made during these events for documentation and reference.
· Determine and establish office procedures and routines to enhance efficiency and productivity within the company. Ensure that standard operating procedures are followed.
· Manage the calendar of appointments for key personnel, schedule appointments, and confirm them to avoid conflicts or double bookings.
· Assist in managing contracts by organizing documentation, tracking contract deadlines, and ensuring compliance with agreed-upon terms and conditions.
· Answer telephone calls, take messages, and respond to electronic inquiries professionally and promptly. Relay important messages to relevant parties.
· Collect and compile data, statistics, and other information as required by management or for reporting purposes. Ensure accuracy and organize data for easy retrieval.
· Maintain an inventory of office supplies, order necessary items when needed, and ensure that the office is well-stocked with essential materials for daily operations.
· Arrange travel itineraries, bookings, and related accommodations for employees, ensuring cost-effectiveness and adherence to company travel policies.
· Greet visitors and clients, ensuring they feel welcome, and direct them to the appropriate contacts or service areas within the company.
· Set up and maintain both manual and computerized information filing systems to ensure the efficient organization and retrieval of documents and records.
· Type and proofread various documents, including correspondence, forms, and other important company documents, to maintain professionalism and accuracy in communication.
Experience and specialization
-Computer and technology knowledge
-MS Windows
-Electronic mail
Technical terminology:
-Business
Area of specialization
-Correspondence
-Reports and records
-Contracts
-Invoices
-Charts, tables, graphs and diagrams
Additional information
-Ability to work independently
-Work conditions and physical capabilities
-Fast-paced environment
-Work under pressure
-Tight deadlines
-Attention to detail
-Repetitive tasks
-Large caseload
-Large workload
-Work with minimal supervision
Employment groups: This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Persons with disabilities, Newcomers to Canada, Older workers, Veterans, Visible minorities
Who can apply to this job?
Only apply to this job if:
You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
sbe.jobs@gmail.com
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